MISSING / DOCS

For solo and small-firm bookkeepers

For month-end close

Track missing client documents in one spreadsheet.

Most closes wait on a few late items: a W-9, a bank statement, or receipts still sitting in a client email. This sheet lists each client, each document, and whether you have asked for it, received it, or marked it as an exception. You can see what is still out before you start the close.

Requested marked per doc
Received checked off
Exception noted in place

Free download

Month-End Missing-Docs Spreadsheet

A simple grid of clients and documents with Requested, Received, and Exception columns. It opens in Google Sheets or Excel. You do not need another portal.

Sign in with Google to request the free spreadsheet. We use your Google email only to deliver the sheet when delivery is connected.

Grab your free Missing-Docs Spreadsheet

Sign in with Google to get the free spreadsheet. We only use your Google email to send you the file.

month-end-missing-docs
Close week / September

Missing docs

14 of 18 complete
Client W-9 Bank Receipts
Northstar In In Ask
Juniper Co. In Flag In
Harbor + Co. Ask Ask In
Morrow LLC In In In
Next review: Tuesday, 10:00 AM

Clients across the rows. Documents across the columns. Status in each cell.

The usual problem

Outstanding documents show up in email, texts, and portals at once.

One client replies by text. Another forwards an old email thread. A third says the bank statement is already in the portal. Without a single list, you end up checking the same clients twice and still missing something late in the day.

Email / 8:41 AM "Can you resend the bank statement?"
Text / 4:18 PM "Did we already send the W-9?"
Inbox / 9:07 PM "Found the receipts. Attached."

What the free sheet does

One place to record who still owes which document.

The Month-End Missing-Docs Spreadsheet is a client-by-document grid. You mark each cell as Requested, Received, or Exception. That gives you a clear follow-up list and a complete file when you are ready to close.

  • Client rows and document columns with status labels
  • Space for W-9s, bank statements, receipts, payroll, and your own categories
  • Works in Google Sheets or Excel

Use the form above to get the free sheet. That is the only step on this page.

Before your next close

Request the free spreadsheet and fill it in before you start the books.

You will know which documents are still out.